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· Hostel Residence Policy

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William M W Mong Hall
The Bank of East Asia Hall (A)

Tsung Tsin Association Hall
Fok Cho Min Hall (B)

Chung Shun Yee Min Hall (C)

Lam Woo Hall (D)

The Jockey Club
Hall (E)

The Jockey Club
Hall (F)

The Jockey Club
New Hall (G)

The Jockey Club
New Hall (H)

Hostel 360  
Wong Hoo Chuen Hall (WHC)
Wu Jieh Yee Hall (WJY)
Will link to SSC Facebook to view the 360 photos
 

 

 

 


 

Introduction of Student Hostels

 

1.      Objectives of Student Hostels

2.      Management Structure

3.      Admission of Student Residents

4.      Hostel Activities and Functions

5.      Hostel Fee

6.      Deferment of Hostel Fee

 

1. Objectives of Student Hostels

 

Hostel life is considered as an informal education by Lingnan University. The out-of-class experience provides an environment favourable for self-learning and maximises opportunities for social, cultural and extra-curricular involvement. The personal development of students could also be nurtured and supported through living in a community environment. Residents can learn and experiment with developing habits of mind and body that contribute to a healthy lifestyle.

 

All full-time four-year UGC funded undergraduate students are required to stay at student hostels on campus for at least two academic years (i.e. four residential terms) within their duration of study at the University. Newly admitted students are normally required to stay at student hostels during their first year of admission to the University. All non-local students may stay throughout their years of study.

 

The challenge for hostels is to place an emphasis on promoting student learning through integrating residence hostel learning opportunities with the goals and priorities of undergraduates (Review of the provision of student hostels in the UGC-Funded Institution, advised by the Executive Council and ordered by the Governor in October and November 1996.)

 

The ten blocks of student hostels in Lingnan University provide 2,600 hostel places for our Lingnan students. Hall A to F provided 1,500 places for our students since 1997. In each hostel, there are a common room floor, seven residential floors, and quarters for wardens and senior tutors on the top floor. Tutor rooms are located in the short wing on four of the seven residential floors. Another two new blocks (WHC and WJY Hall) of hostels provided additional 700 hostel places for our Lingnan students from Jan 2012 and Sept 2012. In Sept 2014, The Jockey Club New Hall (Hall G & H) provide additional 400 hostel places and make Lingnan's total hostel place 2,600.

 

The student hostels are divided into three zones: (a) Southern Hostels (Hostels A, B, C & D), (b) Northern Hostels (Hostels E, F, G & H), and (c) 334 Hostel (WHC and WJY Hall). The lower floors of hostels are mainly for male student residents and the upper floors female student residents. All student rooms are for double occupancy in Hall A to Hall H, and double plus triple occupancy for WHC and WJY Hall. The size of a student room is 110 to 130 sq ft, with 2 single beds, 2 cabinets, 2 desks and chairs for double room, bunk beds were provided in triple room. Free LAN, WIFI service and electricity are provided. Air-conditioning fee will be shared by roommates in the same room.

 

2. Management Structure

 

The hostels are managed under the advice of the Student Hostel Management Committee. Each hostel is headed by a warden and his/her Warden’s Office, whereas the Student Services Centre helps in carrying out the administrative matters like admission of student residents, the Comptroller’s Office helps in carrying out the daily maintenance and security of the hostels, and the Information and Technology Services Centre helps in carrying out the LAN and WIFI service and technical services of the hostels.

 

Each hostel is supervised by a warden, a senior tutor and four tutors. The warden of a hostel is responsible to the Associate Vice-President (Student Affairs) for the good order and discipline of the hostel. He or she will be responsible for a range of pastoral functions which include: care for the welfare of individual residents, the creation and maintenance of conditions conducive to their intellectual, social and cultural growth and the encouragement of a sense of community among hostel members. .

 

3. Admission of Student Residents

 

3.1 Application & admission

Application for admission to student hostel is administered by the Student Services Centre. Closing dates of application for current students and newly admitted students are normally set at the end of April and in mid-August, respectively. Admission is offered normally once a year only. Newly admitted students are normally required to stay at student hostels during their first year of study at the University.For details, you are welcome to contact sschostel@ln.edu.hk for enquiry.

 

3.2 Check-in

 

Students admitted are allowed to check-in on or before a specified day, normally one day prior to the first day of the first academic term. Residents who have not occupied their assigned residential place by 5:00 p.m. of that day specified by SSC, or have not made arrangements for late arrival, will be considered as giving up the place, and will not be guaranteed a place afterwards.

 

3.3 Deferment of residence

 

A newly admitted student could apply for the deferment of residence to the second year of study because of financial difficulties, health problem, religious and special family reasons, etc. He/she could apply for deferment from the Director of Student Services with relevant supporting documents during the Reporting Days.

 

 

3.4 Withdrawal from residence

 

a) Withdrawal from residence for the 2nd residential term

 

A student resident may withdraw from residence for the 2nd residential term during the period of “Application for Withdrawal from Student Residence”. He/she needs to be granted the permission from his/her warden and endorsed by the Director of Student Services. The closing date of the application for the withdrawal from residence is normally set in mid-November.

 

b) Special withdrawal

 

A student resident may withdraw from residence for special reason(s) by giving no less than 7 days’ notice to the Student Services Centre with the approval given by the warden of his/her hostel. The Director of Student Services, at her discretion, taking into account the date from which the vacancy is likely to be filled by another student, may recommend the reimbursement (or remission) of charges paid by (or due from) the student, while the final decision in the reimbursement (or remission) of charges paid will be made by the Comptroller’s Office.

 

3.5 Check-out from student hostel

 

All student residents are required to check-out by 12:00 noon on or before a day specified by SSC, at the end of the residential year. They are required to return the original Lingnan keys to the Facilities Management Division (located at Sports Complex), at the same time. Otherwise, residents are subject to a penalty of $70 per day. A resident who fails to return the original Lingnan key will subject to a penalty of $100.

 

3.6 Change of rooms

 

Application for change of rooms is administered by the Student Services Centre twice a year. A student resident could swap his/her hostel place with another student resident for once per residential year. Besides, only two/three student residents and two rooms should be involved in each application.

 

4. Hostel activities and Functions

 

Hostel activities are mainly organised by the Student Hostel Associations with the assistance from the Warden’s Offices and Student Services Centre. A variety of sports, cultural, social, recreational and academic activities are encouraged. All the activities organised will aim at the promotion of a harmonious hostel life and community spirit among residents.

 

5. Hostel Fee

 

The hostel fee is approved by the Council as recommended by the Finance Committee, which acts on the advice of the Student Hostel Management Committee.

The estimated hostel fee, within a range of possible variations, are made known to intending applicants when they apply for hostel places in April, but the final hostel fee will be determined and announced in June.

 

The hostel fee for each resident covers one residential year. A deposit of $500 is required to be paid when a student settles the hostel fee. The deposit paid will be refunded at the end of the residential year after the deduction of the air-conditioning charges and any fees to cover damage of furniture/ facilities. The hostel fee is payable in two instalments, normally in August and December. In 2016-17, the instalment payable per academic term for newly admitted is $5,325 (Hall A to F double room); HK$5,880 (WHC, WJY, G and H double room); and HK$4,340 (WHC and WJY triple room with full occupancy).

 

Upon receiving the pay-in-slips/ efees note, the residents should pay the hostel fee on or before the deadline stated. Failure to pay charges on time or withdraw from hostel after the issue of payment note will subject to a penalty of $300.

 

6. Deferred Payment of Hostel Fee

Students who have difficulty in paying the hostel fee may apply to the Student Services Centre for deferred payment, normally in July and November.